Finance Contractor (Temporary)

The U. S. Federation of Worker Cooperatives (USFWC) is the national grassroots membership organization for worker cooperatives and other democratic workplaces. Our mission is to build a thriving ecosystem for worker-owned and controlled businesses and their cooperative leaders to power movements for racial justice and economic democracy.  Our Federation includes over 400 business and organizational members.  Representing the estimated 1,300 worker co-ops in the U.S. and their 15,000 workers, we advance worker-owned, -managed, and -governed workplaces through cooperative education, organizing, advocacy, and development.

USFWC is seeking a Temporary Finance Contractor to provide temporary coverage for ongoing financial tasks while our Operations Manager is on leave. Priority will be given to applications submitted before Friday June 6, 2025. 

 

About the opportunity

Duration of Contract: July – early November 2025. 

Type of Relationship: 1099 Contractor (not employee).

Location: Remote from anywhere in the U.S. 

 

Time commitment: 

• Up to 20 training hours during July 2025. Preferred training hours are during 10am-6pm Eastern time, Monday-Friday. Exact dates and times are flexible.
• Approximately 10 hours per week from August 4 through November 7, 2025. Must include at least 3 hours/wk availability during 10am-6pm Eastern time, Monday-Friday, to allow for meetings and synchronous communication. Otherwise the contractor can set their own hours.

Billed: Hourly at $40-$43 per hour, commensurate with experience 

Reports to: Senior Managing Director 

 

Scope of Work

The Contractor will carry out the following duties. They will work in coordination with USFWC’s contracted bookkeeper, who carries out a complementary set of duties.

• Accounts Receivable & Accounts Payable Management 
  • Creating and sending invoices via Quickbooks at least once a week based on staff requests 
  • Following up on invoices, including tracking payments 
  • Management of expenses, including processing bill payments via Quickbooks or vendor systems 
  • Ensuring deposit information is up to date on Quickbooks and internal logs
  • Maintaining internal Cash Flow and Bookkeeping Reports 
  • Day-to-Day communication with USFWC staff and bookkeeper as needed including reports of payments and outstanding invoices, providing information needed to receive payments, and more as needed 

• Payroll Preparation 

• • Processing staff reimbursements and preparing biweekly payroll in Gusto 
  • Filing payroll journals and reimbursement records after each payroll 

• Other Financial Processes & Recordkeeping
  • Completing internal monthly financial processes including filing receipts for all expenses and preparing monthly reconciliations of payments received via payment processor with donor management system  
  • Monitoring USFWC finance email address for incoming financial requests and documentation and responding in a timely matter
  • Filing financial records (such as invoices, receipts, voided checks) according to document retention policies and processes 
  • Monitoring Cash Flow in partnership with the Senior Managing Director and the Bookkeeper 

All work must be carried out in compliance with organizational policies, Generally Accepted Accounting Principles (GAAP) and applicable laws.

 

Qualifications and Requirements

 

Required Skills and Experience

• At least two years’ work experience carrying out bookkeeping, financial and/or accounting functions for organizations, ideally in a remote environment.
• Deep understanding of nonprofit bookkeeping and day-to-day financial processes.
• Proficiency using QuickBooks for invoicing, bill payment, and financial data entry, and managing financial and bookkeeping processes in Google Sheets or Microsoft Excel.
• Full competence with virtual office tools including G-Suite, bill pay software, payroll software, remote file systems and online/remote meeting tools. 
• Comfort working independently, prioritizing and executing day to day tasks, and self-managing task flows.
• Initiative, attention to detail and 100% follow-through. Work should be thorough, accurate and precise.  
• Strong written and oral communication skills across all mediums.
• Judgment and discretion in navigating workplace relationships, addressing financial issues and maintaining confidentiality. 
• Commitment to building principled cooperative movements for racial justice, workplace democracy, and a solidarity economy. We value emotional intelligence, kindness, and sense of humor as well!

 

Desired experience

• Experience temporarily covering financial work for organizations, e.g. during a gap in capacity.
• Experience interacting with Gusto, Bill Spend & Expense (formerly Divvy), Airtable, and/or CiviCRM to carry out financial processes.

The contractor must be available for the time commitments listed above. They will be responsible for providing their own computer equipment, office space and a secure, reliable internet connection. USFWC will provide access to its technology platforms, virtual files and services as needed to carry out the scope of work.

 

How to Apply

Please use this form to submit:

• A brief letter of interest summarizing your qualifications and why you are interested in this opportunity
• Your resume
• Include on your resume three references from people who can speak to your experience carrying out bookkeeping, accounting and/or financial processes. If available, include references from organizations for which you have been a part-time contractor. 

This contract opportunity will be open until filled, with priority given to applications submitted before Friday June 6, 2025. 

If you have any questions about the contract or the application process, please contact finance@usworker.coop. Please do not email us your application – use the form link above.

The USFWC is an Equal Opportunity employer. We highly encourage applicants of color, applicants who grew up poor or working class, LGBTQIA applicants, and applicants from other historically marginalized communities to apply.