Administration Manager

Key Figures seeks an organized and detailed-oriented individual to handle our day-to-day internal administration and data management. Someone who enjoys variety, is rewarded by building and managing administrative systems and workflows, has an independent spirit, and loves being part of a team will be a great fit.

Key Figures is a small team of people experienced in bookkeeping, tax preparation, small business and cooperative management, and non-profit administration. We support our clients through a range of services, including tax preparation, full service bookkeeping, general consultation, accounting system design and implementation, budget management, compliance assistance, and training and support for clients who want to handle their own bookkeeping. We enjoy the opportunity to help our clients successfully manage and grow their organizations and businesses.

Essential Job Functions/Responsibilities/Job Duties:

· Manage all internal administrative and information systems, ensuring data is verified, accurate, and up-to-date

· Manage client and engagement related information, including preparation of engagement letters and related documents

· Manage organizational email accounts

· Prepare monthly client billing, manage Accounts Receivable and ensure that clients remain informed of their outstanding invoices and related deadlines

· Process Accounts Payable

· Coordinate remote office activities and operations to secure efficiency and compliance to company polices

· Manage equipment inventory and deployment. Serve as primary contact for IT support vendor.

· Coordinate monthly staff meetings

· Manage and process payroll

· Administer employee health insurance and benefit programs

· Manage human resources records

· Administrative assistance with hiring and new employee onboarding

· Provide excellent customer service

· Support the Director of Operations as needed

 

Qualifications:

· Minimum 2 years experience as an office administrator, office manager, or relevant role

· Proficient knowledge of Microsoft Office Suite, especially Excel and Word

· Ability to demonstrate skills and experience with a CRM or other database. Experience with Zoho CRM and the ZohoOne suite of applications is a plus

· HR knowledge a plus

· Remote work experience a plus

· Strong comfort with using and learning a variety of software technologies

· Strong written and verbal communication skills

· Ability to work independently

· Ability to multi-task and take initiative

· Must be detail oriented

· Must possess strong organizational skills

· Must exercise confidentiality and discretion

 

Hours:

Average 30-40 hours/week. Flexible schedule, but substantial availability during normal business hours is a must.

 

To Apply:

To be considered for an interview, the below documents should be submitted to admin@keyfigures.coop.

Resume
Cover Letter
A list of three Professional References we can contact (2 of which are/were a Supervisor)